3G Accounting

Company Secretarial Services

Singapore Companies Act states that every company is required to appoint a Company Secretary within 6 months of incorporating Singapore Pte Limited Company. The Company Secretary who performs the legal requirement for Singapore registered companies must be an ordinary Singapore resident.

The duties of Company Secretary:

Board Meetings

Coordinating the company’s formal decision making and reporting process;

formulating meeting agendas with the chairman and /or the chief executive;

attending meetings and taking minutes;

maintaining minute books;

certifying copies of minutes; and

ensuring that correct procedures are followed.

General Meetings

Obtaining internal and external agreements to all documentation for circulation to shareholders;

coordinating the administration and attending of meetings and taking minutes; and

ensuring that correct procedures are followed.

Statutory Registers and Books

Maintaining statutory registers.

Statutory Returns

Updating ACRA on:

any changes in the director’s of a company or particulars relating to director’s;

changes to a director’s name or residential address;

removal from office in accordance with the Act or constitution;

disqualification from holding office;

appointments/resignations/deaths;

annual returns;

change of company name;

adoption, alteration and revocation of constitution, issue of shares;

any other changes that requires updating with ACRA.

Company Constitution

Ensuring that the company complies with its constitution; and

drafting and incorporating amendments in accordance with the correct procedures.

Report and Accounts

Coordinating the publication and distribution of the company’s annual report, accounts and interim statement; and

the preparation of the director’s report.

ensuring that correct procedures are followed.

Share Registration

Maintaining the company’s register of members;

assisting with transfers and other matters affecting shareholdings; and

attending to the queries and requests from shareholders.

Share and Capital Issues, Transfers and Restructuring

Implementation of changes in the structure of the company’s share and loan capital and devising; and

implementing and administering director’s and employee’s share participation schemes.

Corporate Governance

Reviewing developments in corporate governance; and

advising and assisting the directors with respect to their duties and responsibilities and compliance with their personal obligations under company law and, if applicable Stock Exchange requirements.

ACRA Compliance Alert & Reminders

DDS Management will notify you on filing deadlines and ACRA annual compliance matters in a timely manner.

Non-Executive Directors

Acting as a channel of communication and information for non-executive directors.

Shareholder Communication

Communicating with the shareholders (i.e. through circulars);

payment of dividends and interest;

issuing documentation regarding rights and capitalization issues;

general shareholder relations; and

relations with institutional shareholders and their investment protection committees.

Company Seal

Ensuring the safe custody and proper use of the company seal if provided for in the company constitution.